As remote work becomes our new normal, effective collaboration software is indispensable for keeping business running as usual. To ensure that productivity levels do not decline, teams need tools to work together online that will allow real-time collaboration that is on par with in-person workplaces.
Due to dramatic increases in demand, there is now a deluge of collaboration software on the market making it difficult to find the virtual collaboration tools that suit your organization best. To save you time and the cost of first-hand experimentation, we’ll share our top five picks of game-changing collaboration software to watch out for and use in 2021.
First, let’s look at how to pick the best team collaboration software for your business.
How to Select the Best Collaboration Software
It is important to choose the best collaboration software for your team from the get-go because investing in ill suited solutions are not only costly financially, but it could throw off the balance of operations and set your teams’ productivity back significantly with a tedious onboarding process. Choosing the best collaboration software saves you the cost of trial-and-error subscriptions. It also saves your team the hassle of transferring to another system.To avoid these setbacks, here’s what to look out for when choosing online collaboration tools for your team:
You want to pick collaboration tools that are accessible to all team members regardless of their location and time zone differences. The perks of remote work include being able to work from anywhere, so it is important that your collaboration software supports that. You should also be able to ensure that your team members have access to all the files and documents they need to complete their work. So, it important to pick a collaboration software that saves shared documents and allows users to access them whenever they need to.
Simply video conferencing and sending emails back and forth fails to deliver the efficiency that teams need to collaborate easily. As your team expands in size, so will their needs, and it is important to choose a collaboration software that will allow for the expansion of team categories and functions across the board.
New collaboration software should support the integration of the management and organization tools that team members already use on a day-to-day basis. This is so that they have one interconnected virtual workspace hub, instead of having to switch between several apps and tabs. It is much easier and more efficient to have essential features such as instant messaging, screen sharing, task sharing, and time tracking in one tool, for example. The best virtual work spaces allow integration of other collaborative software like Slack and Trello, making it easy to work from one cohesive hub.
Communication keeps the engine running in any organization. The best online collaboration tools for business will help you to stay in touch with team members in ways that make you feel like they’re at the next desk. You should be able to effectively keep track of the progress of each project and the completion of each task. It should be seamless to hop on a call or pull up notes from previous meetings. Now, to the best five software for team collaboration.
Game-Changing Collaboration Software to Watch in 2021
Asana is a teamwork management tool that helps teams to organize and track their work. It allows team members to easily and efficiently know who is assigned to what task, how urgent it is, and when it is due to be submitted. It cancels out the need to send tasks and follow-ups via emails, thus saving time and significantly improving productivity. Users can comment on work threads for progress updates or questions. Also, Asana provides a workload feature that shows how much work each user has taken on, and makes it easy to see whether or not they can take on more work.
Asana also has a wide range of integration tools, allowing you to connect to other online tools such as Slack, Gmail, Microsoft Office 365, and more. Collaboration software reviews make it clear that while Asana is great for tracking team workflows and assigning tasks, it is not the best for graphics-intensive work.
Asana offers a free version that allows up to 15 team mates. If you have a large team, you can get the Premium plan for $11 per month or the Business plan for $25 per month.
RemoteHQ allows for efficient collaboration and communication, and the best thing that this collaboration tool brings to the table is integration. You get to do everything you would do in a physical office on one platform, so it seamlessly recreates the ease of working together. You can customize your workspace by adding the apps you want to it. Team members can import and collaborate in Google Docs, review a Figma design together, and discuss via video chat without toggling a single tab. You can integrate Slack, Google Docs and Drive, Trello, YouTube, Microsoft Office, and more.
Team members can co-control any web app with Remote Browser, so multiple people can click, scroll, and type away. Each user would be able to see the cursor and track the movements of every other user, so it makes demonstrations and onboarding very easy to do. This makes it perfect for sales teams of digital products who have to handle sales and support calls remotely.
Looking for collaboration software to empower your sales team with unstoppable sales and customer support? In these new work climes, growing your business has a lot to do with empowering yourself and your team with updated tools that you need to collaborate in real-time. It is more important to do so with a platform that is designed to make that as simple as possible, and RemoteHQ is optimized for ease of use and productivity.
RemoteHQ starts at $15 per month, and they offer a 14 day free trial so you can look around and test things out to be sure it suits your needs.
Loom is a free screen recorder that makes it super simple to create quick demonstrative videos, and then team members can comment on or react to the videos as they watch. The videos save automatically after you stop recording, and you get a ready-made share link. This makes it easy to share or explain ideas with your team members, instead of sharing static screenshots with back and forth explanatory text.
Loom requires no download to use; you can access Loom from your browser or install the Loom plug-in on Chrome. That means that the Loom plug-in will only work on devices that support Chrome extensions, which is a downside for some. Also, once recorded, videos can only be trimmed. There are no other editing options.
Loom offers a free version that allows up to 100 screenshots and videos, but you can get unlimited usage for $10 per month. If you pay for a year up front, that price drops to $8 per month, bringing your annual charge to $96 instead of $120.
Basecamp is a scalable virtual communication tool for remote teams. It allows for easy assignment and tracking of tasks, and it is perfect for teams that are split into departments working on separate objectives. Tasks can be categorized into separate projects, and each project would contain specific information related to its progress and completion – from the individual or team working on it, chat history and the files they have uploaded or updated, and the deadlines.
The main downside with choosing Basecamp as your collaboration software solution is that it has limited customization options. For example, users cannot select their notification preferences, so one user may be getting a barrage of notifications for messages from another department.
Basecamp is priced at a flat $99 for a team. They’ll give you a 15 percent discount if you pay for a year up front.
Dewo is like Calendly, but for time zones. When a team is spread across different regions, time zone issues often arise and it may be tricky to pick a time that works for everyone across the board for a meeting, for example. Dewo uses AI to collect data and evaluate the productive patterns and calendar availability for everyone on your team. Then, when you need to, the tool automatically schedules meetings that have minimal interference on everyone’s peak productive time.
It also helps to keep team members in their focused zone for as long as possible, by blocking Slack and email notifications that are notorious for breaking concentration states and workflow.